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ASSOCIATION OF MEXICAN AMERICAN EDUCATORS, INC. |
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STATE OF CALIFORNIA |
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BYLAWS |
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[Accepted January 21, 2006] |
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NAME |
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Section 1. Name |
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The name of this non-profit organization is the Association of Mexican American |
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Educators, Inc., State of California (hereinafter the Association). |
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GOALS |
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Section 1. Goals of the Association |
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A. To promote, assist, and facilitate equal educational opportunities and benefits |
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for all students, especially for Mexican-American, Chicano, and Latino students. |
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B. To facilitate the immediate recruitment, retention and professional development of |
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Mexican-American, Chicano, Latino educators. To serve as a support network and |
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training ground for the leadership development of Mexican-American, Chicano and |
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Latino educators. |
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PRINCIPAL OFFICE |
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Section 1. Principal Office |
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The principal office of this corporation is hereby fixed and located in the County of Los |
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Angeles, State of California. The General Assembly is hereby granted full power and |
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authority to change the principal office from one location to another in the State of |
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California. Any such change shall be noted by the Recording Secretary opposite this |
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section, but shall not be considered an amendment of these bylaws. |
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MEMBERSHIP |
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Section 1. State Affiliated Members |
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The Members of this Corporation are those that are State affiliated Members in good |
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standing. Good standing is defined as having current State Membership and having |
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performed within the guidelines and intent of these bylaws. No person, group, or |
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organization may identify itself as a member of the Association of Mexican American |
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Educators without compliance to membership regulations and bylaws. |
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Violation of this section will subject the individual or entity to appropriate action by the |
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General Assembly of this State Association. |
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Section 2. Classification of Members |
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A. Regular member: Any person who holds a baccalaureate degree and meets one or |
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more of the following qualifications: |
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1. Credentialed/Certifcated to teach in the United States. |
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2. Non-Certificated, but teaching children and youth in a private or parochial |
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school or institution of higher education, or who has achieved eminence in |
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education as determined by the General Assembly of this Association. |
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3. Retired personnel who meet qualifications for subsections (1) and (2) |
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above. |
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4. A person who qualifies under Section 2.A., subsections (1) and (2) who is |
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employed in: |
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a. Local, county, state, or federal organizations directly and primarily |
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in a private organization directly associated with education. |
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b. Local, county, state or Federal bodies. |
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c. Local, county, State School Boards. |
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d. Armed forces of the United States. |
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B. Para-professional Member: |
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A person employed as a paraprofessional in the field of education and accepts the |
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aims and purposes of this Association and, further, who does not qualify under |
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Article IV, Section 2.A. |
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C. Associate Member |
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A person who accepts the aims and purposes of this Association and who does not |
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qualify for membership under Article IV, Section 2.A. |
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D. Student Auxiliary: |
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A person at least eighteen years of age, who is currently enrolled in a high school, |
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community college, college or university and who has indicated the intention of |
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entering the field of education, and who does not qualify under Article IV, Section 2.A. |
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E. Honorary Member: |
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Upon recommendation of the of the Executive Board, Honorary membership may be |
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extended by the General Assembly to those person who have made outstanding |
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contributions toward leading to the improvement of the education of children and youth |
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of Latino descent. |
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F. Institutional Member: |
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An institution involved in education and which contributes to the improvement of |
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education of children and youth of Latino descent. |
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G. Retired Member: |
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Retired membership may include any Regular, Para-Professional, or Associate |
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Member who retires and wishes to continue his/her membership with the same rights |
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and privileges held in the Association with special consideration given on membership |
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dues, conference fees and other Association activities and/or events. |
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Section 3. Rights and Privileges of Members |
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A. Regular Members have all the rights and privileges of the Association, including |
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voting privileges and holding office. |
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B. Para-Professional, Associate, and Student Members shall have all the rights and |
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privileges of the Association with the exception of holding the office of Association |
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President and President-Elect. |
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C. Institutional Members shall have all the rights and privileges of the Association |
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except that of voting and holding office. Institutional Membership shall be for one |
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(1) year. |
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Section 4. Termination of Membership |
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A. A membership shall be terminated under any of the following circumstances: |
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1. Demise of the member. |
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2. Written resignation submitted to the Association and entered in the membership |
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records by the Recording Secretary. |
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3. Any member who fails to pay his/her membership dues within thirty days |
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after the expiration date of his/her membership period. |
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4. Flagrant or continued violations of the provisions of these bylaws. |
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5. Misuse of the name (outlined in Article XIII of these bylaws), assets or property |
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of this Association or of the individual chapters. |
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C. A person may be expelled from membership under rules and procedures |
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recommended by the Executive Board and approved by the General Assembly. |
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DUES |
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Section 1. Regular Membership |
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The regular membership dues in the Association shall be $50.00 and shall be |
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assessed annually. Unless otherwise stipulated by the individual member, 10% of the |
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annual dues shall be allocated to the political activities fund of the Association. |
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Section 2. Para-Professional |
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The paraprofessional dues in the Association shall be $10.00 and shall be assessed |
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annually. |
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Section 3. Associate |
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The Associate Membership dues in the Association shall be $10.00 and shall be |
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assessed annually. |
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Section 4. Student |
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The Associate Membership dues in the Association shall be $10.00 and shall be |
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assessed annually. |
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Section 5. Honorary Member |
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No Dues. |
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Section 6. Institutional Member |
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Institutional Member dues in the Association shall be a minimum of $500.00 |
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renewable annually. |
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Section 7. Retired Member |
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Retired Member dues shall be 50% of the dues within their classification of Regular, |
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Para-Professional or Associate Member. |
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Section 8. Life Member |
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Life membership dues shall be $1,000.00 and shall be effective upon acceptance of |
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payment by the General Assembly. |
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Section 9. Due Date |
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Dues shall be payable for the first year upon the admission to membership and on the |
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subsequent anniversary of the annual membership payment. A thirty-day (30) grace |
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period, with formal notification, shall be provided prior to suspension of membership. |
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Section 10. Forwarding Dues |
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Membership moneys due to the Association shall be forwarded to the Treasurer |
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together with the quarterly fiscal reports no later then the close of each fiscal quarter. |
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Each chapter shall determine the local amount of member dues. Local membership |
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funds shall be retained by the chapter but included in the quarterly fiscal report. |
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DONATIONS AND ENDOWMENTS |
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Section 1. Acceptance |
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The Association may accept donations and endowments. |
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Section 2. Recognition |
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An endowment of $10,000 or more may be given special recognition by Association. |
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ORGANIZATION STRUCTURE |
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Section 1. The General Assembly |
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A. The General Assembly, when in session, is the highest decision-making body of the |
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Association. The Assembly guarantees the execution of the mission as established in |
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these bylaws, sets the broad goals, objectives and policies of the Association and |
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oversees the functions of the Executive Board. |
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B. Duties and Responsibilities |
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1. Shall review any acts, actions and documents of the Association, which it may deem |
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applicable to the operation. |
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2. Shall ratify the selection of the depository or depositories of the Association's |
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funds. |
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3. Shall keep and publish complete minutes of its proceedings of duly called meetings |
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and shall guarantee the availability of such records to the chapters of the Association |
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and to the members. |
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4. May, at its discretion, authorize the employment of an executive director of the |
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Association and ratify the selection thereof. |
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5. Performs other duties as outlined elsewhere in these bylaws. |
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C. Membership of the General Assembly |
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1. President of the Association. |
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2. President-Elect |
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3. Immediate Past-President |
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4. Recording Secretary |
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5. Treasurer |
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6. Chapter Presidents (Active Chapters) |
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7. Parliamentarian |
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8. Historian |
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Section 2. The Executive Board |
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A. The Executive Board is the administrative authority of the Association and shall be |
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responsible for the implementation of the policies and the decisions of the |
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Association as outlined by the General Assembly. |
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B. The Executive Board shall consist of the statewide elected and appointed officers of |
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the Association. |
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C. Duties of the Executive Board |
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1. The Executive Board, when authorized by the General Assembly, may employ an |
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executive director of the Association. |
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2. The Executive Board selects, appoints, evaluates and may terminate the |
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employment of the executive director, subject to ratification by the General |
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Assembly. |
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3. The Executive Board, with the approval of the General Assembly, may hire and |
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dismiss other staff members. |
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4. The Executive Board, with the approval of the General Assembly, may select |
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rent, lease, and oversee facilities to house the office(s) of the Association. |
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5. The Executive Board maintains official communication links with the broader |
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educational community. |
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6. The Executive Board shall ensure that the provisions of the Association's bylaws |
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and the applicable laws and regulations of the State of California and of the |
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United States are appropriately enforced. |
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7. The Executive Board shall codify fiscal and other major operational policies, |
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including budgets and financial controls and disposition of overall resources of |
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the Association. |
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Section 3. Officers of the Association |
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The following shall be the elected and appointed officers of the Association: |
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1. President |
elected |
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2. President - Elect |
elected |
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3. Immediate Past President |
elected |
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4. Recording Secretary |
elected |
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5. Treasurer |
elected |
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6. Parliamentarian |
appointed |
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7. Historian |
appointed |
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8. Corresponding Secretary (Optional) |
appointed |
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Section 4. Qualifications of Officers |
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A. Of the President-Elect: shall be a Regular Member in good standing for two (2) years |
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immediately preceeding his/her nomination and must have served at least one year on |
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the General Assembly and attended a minimum of four meetings of General Assembly. |
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B. Of the Recording Secretary: shall be Regular, Para-Professional or Associate Member |
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in good standing for at least one (1) year immediately preceding his/her nomination. |
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C. Of the Corresponding Secretary: shall be a Regular, Para-Professional, or Associate |
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Member in good standing and have secretarial skills including computer skills. Shall |
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have good correspondence skills, communication skills, and be able to communicate |
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effectively with professionals, non-professionals and the public at large. |
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D. Of the Treasurer: shall be a Regular, Para-Professional or Associate Member in good |
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standing for at least one (1) year immediately preceding his/her nomination. |
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E. Shall have evidence of accounting skills and knowledge required to manage the |
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Treasurer's office, including Chapter Reports, Reimbursement Claims, State Reports, |
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and Internal Revenue Reports accurately. |
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F. Of the Parliamentarian: shall be a Regular Member in good standing and have a |
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good working knowledge of Robert's Rules of Order. He/She should have has previous |
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experience as Parliamentarian in a recognized organization or agency. |
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G. Of the Historian: shall be a Regular Member in good standing and should possess |
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good writing skills, access to a computer, be highly motivated and interested in |
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recording all activities and events of the Association from throughout the State. |
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H. Of the Chapter Presidents representing their Chapter in the Assembly: shall be |
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Regular Members in good standing in the Association. |
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Section 5. Meetings |
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A. The General Assembly shall have three (3) regular business meetings each year as |
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follows: 1) an organization and installation meeting in January; 2) a mid-year |
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progress and planning meeting in May, the 3) conference review and year-end |
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planning meeting at the time and location of the conference. |
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B. The General Assembly may change the scheduling of a specific meeting to a |
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different month for a given year. Special and/or emergency meetings may be called by |
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the President or at the request of five (5) Members of the Executive Board. General |
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Assembly meetings may be conducted via electronic media. |
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C. Meetings shall be conducted according to the latest edition of "Robert's Rules of |
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Order." A proposed agenda shall be published in advance of each meeting of the |
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General Assembly and shall be provided to all members no later than three days prior |
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to the scheduled date. |
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D. Complete minutes and other records shall be kept of all governance meetings of the |
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Association by the Recording Secretary or a designee shall be presented for approval |
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at each subsequent meeting. Minutes of meetings shall be made available to the |
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various chapters of the Association. |
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Section 6. Quorum |
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A. A quorum for meetings of the General Assembly shall consist of the presence of |
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one-third (1/3) of the constituted members of that body. A simple majority of |
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members present and voting shall be required to transact the business of the |
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Association unless otherwise specified in these bylaws provided a quorum be |
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established. |
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B. A quorum of the Executive Board shall consist of a simple majority of the constituted |
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membership of the body. A simple majority of the quorum shall be required to transact |
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the official business of the Executive Board. |
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Section 7. Election of Officers |
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A. A slate of nominees for the offices of President-Elect, Treasurer and Recording |
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Secretary shall be selected by a nominating committee appointed by the president |
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with the advice of the Executive Board. |
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B. The slate of nominees shall be confirmed by the General Assembly at a designated |
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session held before or during the Annual Conference or at such other proximate time |
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as is deemed expedient. The General Assembly may accept additional nominations |
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from the floor at the time of acceptance of the slate of nominees. |
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C. The name of a single nominee may not be entered for more than one elective office |
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and all nominees must have affirmed their acceptance in person or in writing in order |
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to be confirmed. |
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D. The confirmed slate of nominees shall be forwarded by postal mail to all active |
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members of the Association within 15 days of the confirmation vote or, alternatively, |
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may be forwarded to chapter presidents for distribution to members. |
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E. Members shall be allowed a ballot return period of no fewer than 15 days. Ballots are |
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to be returned to the Association President or her/his designee. The Executive Board |
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shall count the ballots and inform the General Assembly and the Chapters of the |
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results. The Chapters shall publish the results for their membership. |
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Section 8. Terms of Office |
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A. The term of office of the President-Elect and of the Recording Secretary shall be one |
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(1) year from January 1 through December 31. |
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B. The term of the Treasurer shall be for two (2) consecutive years beginning January |
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1st of each odd numbered year. The President-Elect shall assume the presidency the |
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succeeding January unless a vacancy should exist sooner for whatever reason. |
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Section 9. Vacancy, President’s |
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A vacancy in the office of the President shall be filled by the President-Elect. |
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He/she shall serve through the unexpired term plus his/her own term. |
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Section 10. Vacancy, President-Elect |
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A vacancy in the office of the President-elect shall be filled by the General |
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Assembly if such vacancy occurs on or before August 30th of the year in question. If |
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the vacancy occurs after that date, balloting for office of the President, and of |
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President-elect, shall be included on the regular election balloting. |
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Section 11. Vacancies - Other |
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Vacancies in elected offices not covered above shall be filled by the General |
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Assembly for the respective un-expired terms. |
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DUTIES OF OFFICERS |
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Section 1. Executive Officers |
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A. Of the President: |
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1. To preside at all meetings of the Association and to see that all meetings are |
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conducted in an orderly manner and that all officers perform their |
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respective duties. |
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2. To appoint all committee chairpersons, with the approval of the General |
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Assembly. |
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3. To have and cast the deciding vote on all matters before the Association where a tie |
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occurs. |
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4. To serve as a member of the Executive Board and General Assembly for one year |
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after the expiration of his/her term. |
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5. To serve as chairperson of the General Assembly and the Executive Board, and |
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shall be empowered to call meetings of the General Assembly and the Executive |
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Board. |
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6. To serve as coordinator whenever a formal presentation is made by more than one |
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committee. |
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7. To act with expediency on any Association actions and/or resolutions passed |
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and which have been approved by the General Membership or by the General |
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Assembly. |
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8. To perform those leadership duties necessary to carry out the proper functioning |
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of the Association. |
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9. To sign contracts and any other instruments to carry out the business affairs and |
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professional activities of the Association and those bearing its corporate name. |
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| 425 |
|
10. To make an annual report of the Association’s activities to the annual |
| 426 |
|
Conference/Convention. |
| 427 |
|
|
| 428 |
|
11. To serve as the official representative of the Association at such meetings of |
| 429 |
|
educational and other groups as may be designated by the General Assembly. |
| 430 |
|
|
| 431 |
|
12. Unless otherwise authorized as in Section 1 (11) above, to attend as official |
| 432 |
|
representative of the Association or to appoint a designee to attend, such special |
| 433 |
|
meetings where invitations are extended and where visibility and participation |
| 434 |
|
will enhance the Association. |
| 435 |
|
|
| 436 |
|
13. To appoint the Parliamentarian, Historian, and Corresponding Secretary |
| 437 |
|
with the approval of the General Assembly. |
| 438 |
|
14. To provide for the smooth transfer of such official Association documents, |
| 439 |
|
records, and equipment to incoming State officers at the end of his/her term of |
| 440 |
|
office. |
| 441 |
|
|
| 442 |
|
15. To establish and maintain a professional working relationship with the |
| 443 |
|
Executive Director, which should include ongoing communication with the |
| 444 |
|
membership-at-large. |
| 445 |
|
|
| 446 |
|
|
| 447 |
|
B. Of the President-Elect: |
| 448 |
|
1. To serve on the Executive Board and the General Assembly. |
| 449 |
|
|
| 450 |
|
2. To preside over meetings of the General Assembly and Executive Board in the |
| 451 |
|
absence of the President. |
| 452 |
|
|
| 453 |
|
3. To represent the President in all matters as the President may designated |
| 454 |
|
|
| 455 |
|
4. To succeed the President in the event of a vacancy in that office for the unexpired |
| 456 |
|
term plus his/her full term. |
| 457 |
|
|
| 458 |
|
5. To serve a major role in the operation of the Association as mutually determined |
| 459 |
|
by the President. |
| 460 |
|
6. To consult with State Elected Officers on current issues and needs of the |
| 461 |
|
Association. |
| 462 |
|
|
| 463 |
|
7. To serve ex-officio on the Ways and Means, constitution and bylaws, Membership |
| 464 |
|
and/or any other such standing committees as mutually determined with the |
| 465 |
|
President. |
| 466 |
|
|
| 467 |
|
8. To serve as the official representative of the General Assembly on the Annual |
| 468 |
|
Conference Planning Committee and to exercise oversight responsibilities for\the |
| 469 |
|
annual Conference/Convention. |
| 470 |
|
|
| 471 |
|
9. To receive official Association documents, equipment and other assets at the end |
| 472 |
|
of the current President’s term. |
| 473 |
|
|
| 474 |
|
10. To provide direct assistance to officers of the local chapters. |
| 475 |
|
|
| 476 |
|
11. To provide such services as may be considered desirable by a Chapter or by the |
| 477 |
|
General Assembly. |
| 478 |
|
|
| 479 |
|
12. To assist in establishing new chapters. |
| 480 |
|
|
| 481 |
|
13. To serve as the custodian of the Association’s Organizational and Procedural |
| 482 |
|
Handbook. |
| 483 |
|
|
| 484 |
|
|
| 485 |
|
C. Of the Immediate Past-President: |
| 486 |
|
1. To advise the President and President-Elect on matters of importance to AMAE. |
| 487 |
|
|
| 488 |
|
2. To establish communication and promote the involvement of other Past |
| 489 |
|
Presidents of AMAE and to apprise the General Assembly of their status, honors, |
| 490 |
|
awards and locations. |
| 491 |
|
|
| 492 |
|
3. To serve on the General Assembly and the Executive Board. |
| 493 |
|
|
| 494 |
|
4. To perform other duties as may be mutually agreed on with the President. |
| 495 |
|
|
| 496 |
|
|
| 497 |
|
D. Of the Recording Secretary: |
| 498 |
|
1. To take and file the minutes of all meetings of the Association, its Executive Board |
| 499 |
|
and of the General Assembly. |
| 500 |
|
|
| 501 |
|
2. To provide the President and Corresponding Secretary of the Association with a |
| 502 |
|
typewritten copy of the minutes of all official meetings of the General Assembly |
| 503 |
|
no later than seven (7) days after said meeting takes place. |
| 504 |
|
|
| 505 |
|
3. To pass all records and minutes to his/her successor by no later than January 15. |
| 506 |
|
|
| 507 |
|
4. To serve on the Executive Board and the General Assembly. |
| 508 |
|
|
| 509 |
|
5. To sign checks when so required. |
| 510 |
|
|
| 511 |
|
E. Of the Corresponding Secretary |
| 512 |
|
1. To manage general written and oral communication on behalf of the President as |
| 513 |
|
instructed by the President. |
| 514 |
|
|
| 515 |
|
2. To serve on the Executive Board and General Assembly. |
| 516 |
|
|
| 517 |
|
F. Of the Treasurer |
| 518 |
|
1. To serve as the Association’s auditor-controller. |
| 519 |
|
|
| 520 |
|
2. To assist the President in the development of a preliminary annual budget for |
| 521 |
|
Presentation to the General Assembly for review at its January meeting. |
| 522 |
|
|
| 523 |
|
3. To monitor the revenue and expenditures of all of the Association’s accounts |
| 524 |
|
|
| 525 |
|
4. To assure that fiscal actions are in keeping with these bylaws and with the |
| 526 |
|
decisions of the General Assembly and to present a written fiscal report at each |
| 527 |
|
meeting of the General Assembly. |
| 528 |
|
|
| 529 |
|
5. To have records available for inspection by the President and General |
| 530 |
|
Assembly upon request. |
| 531 |
|
|
| 532 |
|
6. To serve ex-officio on the Ways and Means Committee. |
| 533 |
|
|
| 534 |
|
7. To submit a preliminary year-end budget report no later than January 15th of |
| 535 |
|
Each year and submit a final year-end budget report not later than February 15th |
| 536 |
|
of each year. |
| 537 |
|
|
| 538 |
|
8. To request quarterly fiscal reports from all local chapters chartered by the State |
| 539 |
|
Association, at least one month before the due dates of January 15, April 15, July |
| 540 |
|
15, October 15. |
| 541 |
|
|
| 542 |
|
9. To insure that all financial reports are duly filed with the State and Federal |
| 543 |
|
governments (IRS 990 & CT2). |
| 544 |
|
|
| 545 |
|
10. To approve reimbursement for AMAE officers within fifteen (15) days of receipt |
| 546 |
|
of approved reimbursement claims and to keep record of such expenditures. |
| 547 |
|
|
| 548 |
|
11. To verify that all State Conference financial records and monies are in order |
| 549 |
|
as submitted to the Treasurer and report the finding to the General Assembly. |
| 550 |
|
|
| 551 |
|
12. To serve on the Executive Board and General Assembly. |
| 552 |
|
|
| 553 |
|
G. Of the Parliamentarian: |
| 554 |
|
1. To assist the presiding officer at any officially called meeting of the Board of |
| 555 |
|
Directors, General Assembly, and any State Convention/Conference of the |
| 556 |
|
Association in matters of Parliamentary procedures. |
| 557 |
|
|
| 558 |
|
2. To rule on any disputed parliamentary action during the course of any official |
| 559 |
|
Association meeting. |
| 560 |
|
|
| 561 |
|
3. To serve on the Executive Board and the General Assembly. |
| 562 |
|
|
| 563 |
|
4. To interpret the constitution and Bylaws for the President/chairperson. |
| 564 |
|
|
| 565 |
|
|
| 566 |
|
H. Of the Historian: |
| 567 |
|
1. To maintain a written file of AMAE accomplishments. |
| 568 |
|
|
| 569 |
|
2. To maintain a file of historical matter of importance to AMAE. |
| 570 |
|
|
| 571 |
|
3. To write the annual report of the Association, in concert with the State President |
| 572 |
|
and the Secretaries. |
| 573 |
|
|
| 574 |
|
4. To transfer all records of the Association in his/her possession by no later than |
| 575 |
|
January 15 to the incoming Historian. |
| 576 |
|
|
| 577 |
|
|
| 578 |
|
|
| 579 |
|
|
| 580 |
|
COMMITTEES OF THE GENERAL ASSEMBLY |
| 581 |
|
|
| 582 |
|
Section 1. Committees of the General Assembly |
| 583 |
|
A. The General Assembly may at its discretion create permanent standing |
| 584 |
|
committees as the needs of the Association arise. |
| 585 |
|
|
| 586 |
|
B. The chairpersons and the members of such committees shall be appointed by the |
| 587 |
|
President with the advise of the Executive Board and with concurrence of the |
| 588 |
|
General Assembly. |
| 589 |
|
|
| 590 |
|
C. Committee chairpersons or a designee shall from time-to-time or as requested |
| 591 |
|
report on their activities, findings and/or recommendations to the General |
| 592 |
|
Assembly and to the Executive Board. |
| 593 |
|
|
| 594 |
|
Section 2. Ad hoc and other committees |
| 595 |
|
A. The General Assembly and/or the Executive Board may establish ad hoc and |
| 596 |
|
other committees as needed. Such committees are deemed to be temporary and in |
| 597 |
|
general do not extend beyond the year in which they are established, but may be |
| 598 |
|
re-authorized for an additional year or as needed to complete the assigned charge. |
| 599 |
|
|
| 600 |
|
B. The chairpersons and the membership of temporary committees and sub- |
| 601 |
|
committees are appointed by the body, which establishes the committee in |
| 602 |
|
question. |
| 603 |
|
|
| 604 |
|
|
| 605 |
|
|
| 606 |
|
CHAPTERS |
| 607 |
|
|
| 608 |
|
Section 1. Chapter Membership |
| 609 |
|
A. Each member may belong to the chapter of his/her choice. If a member changes |
| 610 |
|
residence from the jurisdiction of one chapter to that of another chapter, the member is |
| 611 |
|
entitled to all privileges of membership in the latter chapter upon payment of local |
| 612 |
|
chapter dues/fees. Members not belonging to chapter are listed as members-at-large. |
| 613 |
|
|
| 614 |
|
B. A member may maintain membership and voting privileges in two or more chapters, |
| 615 |
|
but may only have one vote on the state level. |
| 616 |
|
|
| 617 |
|
C. A Regular Member, as defined by these by laws, of a chapter must also be a Regular |
| 618 |
|
State Member in good standing. |
| 619 |
|
|
| 620 |
|
Section 2. Governance |
| 621 |
|
A. The members of the chapters now established, or which may hereafter be |
| 622 |
|
established, shall have power to determine such forms of organization, methods of |
| 623 |
|
internal government, and procedures as may be best suited to their respective area |
| 624 |
|
and the needs of their membership, subject to the following provisions: |
| 625 |
|
|
| 626 |
|
B. The chapter shall furnish copies of their constitutions, bylaws, and standing rules and |
| 627 |
|
amendments thereto, to the State Recording Secretary of the Association, who shall |
| 628 |
|
keep such copies in the official files of the Association. Copies of said bylaws shall |
| 629 |
|
be made available to the State Bylaws Committee Chairperson for review and for |
| 630 |
|
reporting compliance to the General Assembly. |
| 631 |
|
|
| 632 |
|
C. Each chapter shall be governed by its own constitution, bylaws and shall set its |
| 633 |
|
policies, provided that the chapter constitutions, bylaws and policies are not in conflict |
| 634 |
|
with the provisions of these bylaws or the actions of the General Assembly. |
| 635 |
|
|
| 636 |
|
D. If the chapter is incorporated, such incorporation shall be as a subsidiary and |
| 637 |
|
subordinate body of the Association |
| 638 |
|
|
| 639 |
|
Section 3. Chapter Formation |
| 640 |
|
|
| 641 |
|
A. Any group of fifteen or more individuals who qualify for Regular Membership of |
| 642 |
|
this Association may apply for a State Charter as a Chapter of this Association. |
| 643 |
|
The Association encourages that the Chapters be made up of the various |
| 644 |
|
classifications of membership. This Association also encourages the formation of |
| 645 |
|
special interest affiliate groups within the organization. |
| 646 |
|
|
| 647 |
|
B. In order to be recognized as a state-affiliated chapter, a chapter must maintain a |
| 648 |
|
minimum of ten (10) Regular Members in good standing. Chapters that do not |
| 649 |
|
meet the above qualifications shall be given provisional status. Chapters will be |
| 650 |
|
reviewed annually by the Chapter Charter Evaluation Committee to determine |
| 651 |
|
present status and to report to the General Assembly. |
| 652 |
|
|
| 653 |
|
C. All chartered chapters must submit four quarterly fiscal reports to the State |
| 654 |
|
Treasurer by April 15, July 15, October 15, and January 15 in order to comply with |
| 655 |
|
State and Federal requirements. |
| 656 |
|
|
| 657 |
|
D. Procedures for establishment of chapters shall be delineated in the Association’s |
| 658 |
|
Organizational and Procedural Handbook. |
| 659 |
|
|
| 660 |
|
E. Regular members must join the Association if they wish to join a chapter. They |
| 661 |
|
may not join the chapter without dual membership in the local chapter and State |
| 662 |
|
AMAE. |
| 663 |
|
|
| 664 |
|
|
| 665 |
|
Section 4. Property and Assets |
| 666 |
|
A. All property, real or personal, and all assets of every kind belonging to any of the |
| 667 |
|
several chapters of the Association shall remain the property of such chapters. |
| 668 |
|
|
| 669 |
|
B. All legal agreements, unclaimed property of AMAE affiliate, unless otherwise stipulated, |
| 670 |
|
shall become the property of the State AMAE when the affiliate undergoes dissolution. |
| 671 |
|
|
| 672 |
|
C. The Association shall not be liable for any liabilities incurred by local chapters. |
| 673 |
|
|
| 674 |
|
D. Upon dissolution or termination of this Association, assets remaining in the |
| 675 |
|
Association shall be distributed and assigned by the General Assembly to a non-profit |
| 676 |
|
organization that qualifies under Federal Exemption 501(c) 3. |
| 677 |
|
|
| 678 |
|
|
| 679 |
|
|
| 680 |
|
INVOLVEMENT OF THE ASSOCIATION |
| 681 |
|
|
| 682 |
|
|
| 683 |
|
Section 1. Boundaries of Responsibility. |
| 684 |
|
A. An individual member of the Association can involve only himself/herself in issues |
| 685 |
|
and statements without the consent of the area of membership involved. |
| 686 |
|
|
| 687 |
|
B. A spokesperson for a local chapter can only involve the chapter with the consent of |
| 688 |
|
the local Chapter. Such a spokesperson must clearly state that he/she speaks for the |
| 689 |
|
local chapter or the Association. |
| 690 |
|
|
| 691 |
|
C. A spokesperson for the Association can only involve the Association with the consent |
| 692 |
|
of the General Assembly or as the representative as delegated by the State President. |
| 693 |
|
|
| 694 |
|
D. Violation of this section of the Bylaws is cause for termination of membership. |
| 695 |
|
Should flagrant, scandalous, shameful, disgraceful, etc., charges be brought against an |
| 696 |
|
officer of the Association, the General Assembly shall appoint an ethics committee to |
| 697 |
|
investigate the charges and file a report with the General Assembly for proper action. |
| 698 |
|
|
| 699 |
|
|
| 700 |
|
|
| 701 |
|
STATE CONVENTION AND CONFERENCE |
| 702 |
|
|
| 703 |
|
There shall be one Annual State General Membership Convention/Conference each |
| 704 |
|
year, which shall occur during the Fall season. Other Statewide conferences, |
| 705 |
|
conventions, etc. may be called at the discretion of the General Assembly. |
| 706 |
|
|
| 707 |
|
|
| 708 |
|
|
| 709 |
|
EXECUTIVE DIRECTOR |
| 710 |
|
|
| 711 |
|
Section 1. Establishment |
| 712 |
|
The General Assembly may establish the position of Executive Director and shall ratify |
| 713 |
|
the selection of the individual selected to serve. |
| 714 |
|
|
| 715 |
|
Section 2. Supervision |
| 716 |
|
The Executive Director shall serve under the direction of the Executive Board. The Board |
| 717 |
|
shall establish procedures for hiring, evaluating and dismissal, which shall be approved |
| 718 |
|
by the General Assembly. |
| 719 |
|
|
| 720 |
|
Section 3. Duties of the Executive Director |
| 721 |
|
A. Plan and administer the day-to-day operation of the organization. |
| 722 |
|
|
| 723 |
|
B. Employ, supervise and evaluate office staff and other subordinate personnel. |
| 724 |
|
|
| 725 |
|
C. Coordinates membership services, complex programs and activities in accordance |
| 726 |
|
with the bylaws, goals, objectives, and operational procedures of the Association. |
| 727 |
|
|
| 728 |
|
D. Shall see that all Association, State and Federal Report deadlines are met. |
| 729 |
|
|
| 730 |
|
Section 4. Salaries |
| 731 |
|
All staff salaries shall be determined by the General Assembly upon the |
| 732 |
|
recommendation of the Executive Board. |
| 733 |
|
|
| 734 |
|
|
| 735 |
|
|
| 736 |
|
AMENDMENTS |
| 737 |
|
|
| 738 |
|
Section 1. Proposals of Amendment |
| 739 |
|
Proposals to amend these bylaws may be submitted by, (a) a Regular Member of the |
| 740 |
|
Association upon submission of a resolution endorsed by two or more other Regular |
| 741 |
|
members or, (b) by an officer of the Association or, (c) by a voting member of the |
| 742 |
|
General Assembly. Proposals shall be submitted in writing to the Recording Secretary to |
| 743 |
|
be entered into the record then submitted for review and recommendation by the |
| 744 |
|
Executive Board. The proposed amendments together with the recommendation of the |
| 745 |
|
Executive Board shall then be forwarded to the General Assembly for concurrence. |
| 746 |
|
|
| 747 |
|
|
| 748 |
|
Section 2. Ratification |
| 749 |
|
Upon the concurrence of the General Assembly, a proposal to amend shall be forwarded |
| 750 |
|
to all active chapters for ratification. A two-thirds affirmative vote of the chapters |
| 751 |
|
submitting ballots shall be required for incorporation into these bylaws. |
| 752 |
|
|
| 753 |
|
Section 3. Procedures |
| 754 |
|
The chapters shall be allowed a minimum 45 day period within which to consider |
| 755 |
|
ratification and to respond as noticed. In conducting the ratification vote chapters shall |
| 756 |
|
employ a recognized democratic process, which is open to members in good standing. |
| 757 |
|
The General Assembly may establish additional procedures if needed to insure a fair |
| 758 |
|
and efficient ratification process. |
| 759 |
|
|
| 760 |
|
Section 4. Waiver |
| 761 |
|
Any provision of these bylaws not subject to civil authority may be Waived upon a two- |
| 762 |
|
thirds (2/3) vote of the General Assembly. Such vote of the General Assembly is |
| 763 |
|
subject to a 15-day minimum notification to each representative prior to meeting at |
| 764 |
|
which the vote is to be taken. Approval of a waiver must include a statement of |
| 765 |
|
rationale and the effective period of enforcement, such period not to extend beyond |
| 766 |
|
the term of the General Assembly approving the waiver. |
| 767 |
|
|
| 768 |
|
The President of the Association, with the advice of the Executive Board, may |
| 769 |
|
temporarily suspend any provision of these bylaws if such action is required to uphold |
| 770 |
|
the legal or fiduciary obligations of the Association. A full report of such suspension |
| 771 |
|
and its justification shall be promptly forwarded to the General Assembly for review and |
| 772 |
|
comment. |
| 773 |
|
|
| 774 |
|
|
| 775 |
|
|
| 776 |
|
|
| 777 |
|
|
