Bylaws


ARTICLES:

I | II | III | IV | V | VI | VII | VIII | IX | X | XI | XII | XIII | XIV

 
1  
ASSOCIATION OF MEXICAN AMERICAN EDUCATORS, INC.
2  
STATE OF CALIFORNIA
3    
4    
5  
BYLAWS
6    
7  
[Accepted January 21, 2006]
8    
9  
ARTICLE I

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10  
NAME
11    
12   Section 1. Name
13  

The name of this non-profit organization is the Association of Mexican American

14   Educators, Inc., State of California (hereinafter the Association).
15    
16    
17  
ARTICLE II

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18  
GOALS
19    
20   Section 1. Goals of the Association
21   A. To promote, assist, and facilitate equal educational opportunities and benefits
22   for all students, especially for Mexican-American, Chicano, and Latino students.
23    
24   B. To facilitate the immediate recruitment, retention and professional development of
25   Mexican-American, Chicano, Latino educators. To serve as a support network and
26   training ground for the leadership development of Mexican-American, Chicano and
27   Latino educators.
28    
29    
30  
ARTICLE III

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31  
PRINCIPAL OFFICE
32    
33   Section 1. Principal Office
34   The principal office of this corporation is hereby fixed and located in the County of Los
35   Angeles, State of California. The General Assembly is hereby granted full power and
36   authority to change the principal office from one location to another in the State of
37   California. Any such change shall be noted by the Recording Secretary opposite this
38   section, but shall not be considered an amendment of these bylaws.
39    
40    
41  
ARTICLE IV

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42  
MEMBERSHIP
43    
44    
45   Section 1. State Affiliated Members
46   The Members of this Corporation are those that are State affiliated Members in good
47   standing. Good standing is defined as having current State Membership and having
48   performed within the guidelines and intent of these bylaws. No person, group, or
49   organization may identify itself as a member of the Association of Mexican American
50   Educators without compliance to membership regulations and bylaws.
51   Violation of this section will subject the individual or entity to appropriate action by the
52   General Assembly of this State Association.
53    
54   Section 2. Classification of Members
55   A. Regular member: Any person who holds a baccalaureate degree and meets one or
56   more of the following qualifications:
57  

1. Credentialed/Certifcated to teach in the United States.

58    
59  

2. Non-Certificated, but teaching children and youth in a private or parochial

60  

school or institution of higher education, or who has achieved eminence in

61  

education as determined by the General Assembly of this Association.

62    
63   3. Retired personnel who meet qualifications for subsections (1) and (2)
64   above.
65    
66   4. A person who qualifies under Section 2.A., subsections (1) and (2) who is
67   employed in:
68   a. Local, county, state, or federal organizations directly and primarily
69   in a private organization directly associated with education.
70   b. Local, county, state or Federal bodies.
71   c. Local, county, State School Boards.
72   d. Armed forces of the United States.
73    
74   B. Para-professional Member:
75   A person employed as a paraprofessional in the field of education and accepts the
76   aims and purposes of this Association and, further, who does not qualify under
77   Article IV, Section 2.A.
78    
79   C. Associate Member
80   A person who accepts the aims and purposes of this Association and who does not
81   qualify for membership under Article IV, Section 2.A.
82    
83    
84   D. Student Auxiliary:
85   A person at least eighteen years of age, who is currently enrolled in a high school,
86   community college, college or university and who has indicated the intention of
87   entering the field of education, and who does not qualify under Article IV, Section 2.A.
88    
89   E. Honorary Member:
90   Upon recommendation of the of the Executive Board, Honorary membership may be
91   extended by the General Assembly to those person who have made outstanding
92   contributions toward leading to the improvement of the education of children and youth
93   of Latino descent.
94    
95   F. Institutional Member:
96   An institution involved in education and which contributes to the improvement of
97   education of children and youth of Latino descent.
98    
99   G. Retired Member:
100   Retired membership may include any Regular, Para-Professional, or Associate
101   Member who retires and wishes to continue his/her membership with the same rights
102   and privileges held in the Association with special consideration given on membership
103   dues, conference fees and other Association activities and/or events.
104    
105   Section 3. Rights and Privileges of Members
106   A. Regular Members have all the rights and privileges of the Association, including
107   voting privileges and holding office.
108    
109   B. Para-Professional, Associate, and Student Members shall have all the rights and
110   privileges of the Association with the exception of holding the office of Association
111   President and President-Elect.
112    
113   C. Institutional Members shall have all the rights and privileges of the Association
114   except that of voting and holding office. Institutional Membership shall be for one
115   (1) year.
116    
117   Section 4. Termination of Membership
118   A. A membership shall be terminated under any of the following circumstances:
119    
120   1. Demise of the member.
121    
122   2. Written resignation submitted to the Association and entered in the membership
123   records by the Recording Secretary.
124    
125   3. Any member who fails to pay his/her membership dues within thirty days
126   after the expiration date of his/her membership period.
127    
128   4. Flagrant or continued violations of the provisions of these bylaws.
129    
130   5. Misuse of the name (outlined in Article XIII of these bylaws), assets or property
131   of this Association or of the individual chapters.
132    
133   C. A person may be expelled from membership under rules and procedures
134   recommended by the Executive Board and approved by the General Assembly.
135    
136    
137  
ARTICLE V

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138  
DUES
139    
140   Section 1. Regular Membership
141   The regular membership dues in the Association shall be $50.00 and shall be
142   assessed annually. Unless otherwise stipulated by the individual member, 10% of the
143   annual dues shall be allocated to the political activities fund of the Association.
144    
145   Section 2. Para-Professional
146   The paraprofessional dues in the Association shall be $10.00 and shall be assessed
147   annually.
148    
149   Section 3. Associate
150   The Associate Membership dues in the Association shall be $10.00 and shall be
151   assessed annually.
152    
153   Section 4. Student
154   The Associate Membership dues in the Association shall be $10.00 and shall be
155   assessed annually.
156    
157   Section 5. Honorary Member
158   No Dues.
159    
160   Section 6. Institutional Member
161   Institutional Member dues in the Association shall be a minimum of $500.00
162   renewable annually.
163    
164   Section 7. Retired Member
165   Retired Member dues shall be 50% of the dues within their classification of Regular,
166   Para-Professional or Associate Member.
167    
168    
169   Section 8. Life Member
170   Life membership dues shall be $1,000.00 and shall be effective upon acceptance of
171   payment by the General Assembly.
172    
173   Section 9. Due Date
174   Dues shall be payable for the first year upon the admission to membership and on the
175   subsequent anniversary of the annual membership payment. A thirty-day (30) grace
176   period, with formal notification, shall be provided prior to suspension of membership.
177    
178   Section 10. Forwarding Dues
179   Membership moneys due to the Association shall be forwarded to the Treasurer
180   together with the quarterly fiscal reports no later then the close of each fiscal quarter.
181   Each chapter shall determine the local amount of member dues. Local membership
182   funds shall be retained by the chapter but included in the quarterly fiscal report.
183    
184    
185  
ARTICLE VI

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186  
DONATIONS AND ENDOWMENTS
187    
188   Section 1. Acceptance
189   The Association may accept donations and endowments.
190    
191    
192   Section 2. Recognition
193   An endowment of $10,000 or more may be given special recognition by Association.
194    
195    
196    
197  
ARTICLE VII

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198  
ORGANIZATION STRUCTURE
199    
200   Section 1. The General Assembly
201   A. The General Assembly, when in session, is the highest decision-making body of the
202   Association. The Assembly guarantees the execution of the mission as established in
203   these bylaws, sets the broad goals, objectives and policies of the Association and
204   oversees the functions of the Executive Board.
205    
206   B. Duties and Responsibilities
207   1. Shall review any acts, actions and documents of the Association, which it may deem
208   applicable to the operation.
209    
210   2. Shall ratify the selection of the depository or depositories of the Association's
211   funds.
212    
213   3. Shall keep and publish complete minutes of its proceedings of duly called meetings
214   and shall guarantee the availability of such records to the chapters of the Association
215   and to the members.
216    
217   4. May, at its discretion, authorize the employment of an executive director of the
218   Association and ratify the selection thereof.
219    
220   5. Performs other duties as outlined elsewhere in these bylaws.
221    
222   C. Membership of the General Assembly
223   1. President of the Association.
224   2. President-Elect
225   3. Immediate Past-President
226   4. Recording Secretary
227   5. Treasurer
228   6. Chapter Presidents (Active Chapters)
229   7. Parliamentarian
230   8. Historian
231    
232   Section 2. The Executive Board
233   A. The Executive Board is the administrative authority of the Association and shall be
234   responsible for the implementation of the policies and the decisions of the
235   Association as outlined by the General Assembly.
236    
237   B. The Executive Board shall consist of the statewide elected and appointed officers of
238   the Association.
239    
240   C. Duties of the Executive Board
241   1. The Executive Board, when authorized by the General Assembly, may employ an
242   executive director of the Association.
243    
244   2. The Executive Board selects, appoints, evaluates and may terminate the
245   employment of the executive director, subject to ratification by the General
246   Assembly.
247    
248   3. The Executive Board, with the approval of the General Assembly, may hire and
249   dismiss other staff members.
250    
251   4. The Executive Board, with the approval of the General Assembly, may select
252   rent, lease, and oversee facilities to house the office(s) of the Association.
253    
254   5. The Executive Board maintains official communication links with the broader
255   educational community.
256    
257   6. The Executive Board shall ensure that the provisions of the Association's bylaws
258   and the applicable laws and regulations of the State of California and of the
259   United States are appropriately enforced.
260    
261   7. The Executive Board shall codify fiscal and other major operational policies,
262   including budgets and financial controls and disposition of overall resources of
263   the Association.
264    
265   Section 3. Officers of the Association
266   The following shall be the elected and appointed officers of the Association:
267    
268   1. President elected
269   2. President - Elect elected
270   3. Immediate Past President elected
271   4. Recording Secretary elected
272   5. Treasurer elected
273   6. Parliamentarian appointed
274   7. Historian appointed
275   8. Corresponding Secretary (Optional) appointed
276      
277   Section 4. Qualifications of Officers
278   A. Of the President-Elect: shall be a Regular Member in good standing for two (2) years
279   immediately preceeding his/her nomination and must have served at least one year on
280   the General Assembly and attended a minimum of four meetings of General Assembly.
281    
282   B. Of the Recording Secretary: shall be Regular, Para-Professional or Associate Member
283   in good standing for at least one (1) year immediately preceding his/her nomination.
284    
285   C. Of the Corresponding Secretary: shall be a Regular, Para-Professional, or Associate
286   Member in good standing and have secretarial skills including computer skills. Shall
287   have good correspondence skills, communication skills, and be able to communicate
288   effectively with professionals, non-professionals and the public at large.
289    
290   D. Of the Treasurer: shall be a Regular, Para-Professional or Associate Member in good
291   standing for at least one (1) year immediately preceding his/her nomination.
292    
293   E. Shall have evidence of accounting skills and knowledge required to manage the
294   Treasurer's office, including Chapter Reports, Reimbursement Claims, State Reports,
295   and Internal Revenue Reports accurately.
296    
297   F. Of the Parliamentarian: shall be a Regular Member in good standing and have a
298   good working knowledge of Robert's Rules of Order. He/She should have has previous
299   experience as Parliamentarian in a recognized organization or agency.
300    
301   G. Of the Historian: shall be a Regular Member in good standing and should possess
302   good writing skills, access to a computer, be highly motivated and interested in
303   recording all activities and events of the Association from throughout the State.
304    
305   H. Of the Chapter Presidents representing their Chapter in the Assembly: shall be
306   Regular Members in good standing in the Association.
307    
308   Section 5. Meetings
309   A. The General Assembly shall have three (3) regular business meetings each year as
310   follows: 1) an organization and installation meeting in January; 2) a mid-year
311   progress and planning meeting in May, the 3) conference review and year-end
312   planning meeting at the time and location of the conference.
313    
314   B. The General Assembly may change the scheduling of a specific meeting to a
315   different month for a given year. Special and/or emergency meetings may be called by
316   the President or at the request of five (5) Members of the Executive Board. General
317   Assembly meetings may be conducted via electronic media.
318    
319   C. Meetings shall be conducted according to the latest edition of "Robert's Rules of
320   Order." A proposed agenda shall be published in advance of each meeting of the
321   General Assembly and shall be provided to all members no later than three days prior
322   to the scheduled date.
323    
324   D. Complete minutes and other records shall be kept of all governance meetings of the
325   Association by the Recording Secretary or a designee shall be presented for approval
326   at each subsequent meeting. Minutes of meetings shall be made available to the
327   various chapters of the Association.
328    
329   Section 6. Quorum
330   A. A quorum for meetings of the General Assembly shall consist of the presence of
331   one-third (1/3) of the constituted members of that body. A simple majority of
332   members present and voting shall be required to transact the business of the
333   Association unless otherwise specified in these bylaws provided a quorum be
334   established.
335    
336   B. A quorum of the Executive Board shall consist of a simple majority of the constituted
337   membership of the body. A simple majority of the quorum shall be required to transact
338   the official business of the Executive Board.
339    
340    
341    
342   Section 7. Election of Officers
343   A. A slate of nominees for the offices of President-Elect, Treasurer and Recording
344   Secretary shall be selected by a nominating committee appointed by the president
345   with the advice of the Executive Board.
346    
347   B. The slate of nominees shall be confirmed by the General Assembly at a designated
348   session held before or during the Annual Conference or at such other proximate time
349   as is deemed expedient. The General Assembly may accept additional nominations
350   from the floor at the time of acceptance of the slate of nominees.
351    
352   C. The name of a single nominee may not be entered for more than one elective office
353   and all nominees must have affirmed their acceptance in person or in writing in order
354   to be confirmed.
355    
356   D. The confirmed slate of nominees shall be forwarded by postal mail to all active
357   members of the Association within 15 days of the confirmation vote or, alternatively,
358   may be forwarded to chapter presidents for distribution to members.
359    
360   E. Members shall be allowed a ballot return period of no fewer than 15 days. Ballots are
361   to be returned to the Association President or her/his designee. The Executive Board
362   shall count the ballots and inform the General Assembly and the Chapters of the
363   results. The Chapters shall publish the results for their membership.
364    
365   Section 8. Terms of Office
366   A. The term of office of the President-Elect and of the Recording Secretary shall be one
367   (1) year from January 1 through December 31.
368    
369   B. The term of the Treasurer shall be for two (2) consecutive years beginning January
370   1st of each odd numbered year. The President-Elect shall assume the presidency the
371   succeeding January unless a vacancy should exist sooner for whatever reason.
372    
373   Section 9. Vacancy, President’s
374   A vacancy in the office of the President shall be filled by the President-Elect. 
375   He/she shall serve through the unexpired term plus his/her own term. 
376    
377   Section 10. Vacancy, President-Elect
378   A vacancy in the office of the President-elect shall be filled by the General
379   Assembly if such vacancy occurs on or before August 30th of the year in question. If
380   the vacancy occurs after that date, balloting for office of the President, and of
381   President-elect, shall be included on the regular election balloting.
382    
383   Section 11. Vacancies - Other
384   Vacancies in elected offices not covered above shall be filled by the General
385   Assembly for the respective un-expired terms. 
386    
387    
388    
389    
390  
ARTICLE VIII

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391  
DUTIES OF OFFICERS
392    
393   Section 1. Executive Officers
394   A. Of the President:
395   1. To preside at all meetings of the Association and to see that all meetings are
396   conducted in an orderly manner and that all officers perform their
397   respective duties.
398    
399   2. To appoint all committee chairpersons, with the approval of the General
400   Assembly.
401    
402   3. To have and cast the deciding vote on all matters before the Association where a tie
403   occurs.
404    
405   4. To serve as a member of the Executive Board and General Assembly for one year
406   after the expiration of his/her term.
407    
408   5. To serve as chairperson of the General Assembly and the Executive Board, and
409   shall be empowered to call meetings of the General Assembly and the Executive
410   Board.
411    
412   6. To serve as coordinator whenever a formal presentation is made by more than one
413   committee.
414    
415   7. To act with expediency on any Association actions and/or resolutions passed
416   and which have been approved by the General Membership or by the General
417   Assembly.
418    
419   8. To perform those leadership duties necessary to carry out the proper functioning
420   of the Association.
421    
422   9. To sign contracts and any other instruments to carry out the business affairs and
423   professional activities of the Association and those bearing its corporate name.
424    
425   10. To make an annual report of the Association’s activities to the annual
426   Conference/Convention.
427    
428   11. To serve as the official representative of the Association at such meetings of
429   educational and other groups as may be designated by the General Assembly.
430    
431   12. Unless otherwise authorized as in Section 1 (11) above, to attend as official
432   representative of the Association or to appoint a designee to attend, such special
433   meetings where invitations are extended and where visibility and participation
434   will enhance the Association.
435    
436   13. To appoint the Parliamentarian, Historian, and Corresponding Secretary
437   with the approval of the General Assembly.
438   14. To provide for the smooth transfer of such official Association documents,
439   records, and equipment to incoming State officers at the end of his/her term of
440   office.
441    
442   15. To establish and maintain a professional working relationship with the
443   Executive Director, which should include ongoing communication with the
444   membership-at-large.             
445    
446    
447   B. Of the President-Elect:
448   1. To serve on the Executive Board and the General Assembly.
449    
450   2. To preside over meetings of the General Assembly and Executive Board in the
451   absence of the President.
452    
453   3. To represent the President in all matters as the President may designated
454    
455   4. To succeed the President in the event of a vacancy in that office for the unexpired
456   term plus his/her full term.
457    
458   5. To serve a major role in the operation of the Association as mutually determined
459   by the President.
460   6. To consult with State Elected Officers on current issues and needs of the
461   Association.
462    
463   7. To serve ex-officio on the Ways and Means, constitution and bylaws, Membership
464   and/or any other such standing committees as mutually determined with the
465   President.
466    
467   8. To serve as the official representative of the General Assembly on the Annual
468   Conference Planning Committee and to exercise oversight responsibilities for\the
469   annual Conference/Convention.
470    
471   9. To receive official Association documents, equipment and other assets at the end
472   of the current President’s term.
473    
474   10. To provide direct assistance to officers of the local chapters.
475    
476   11. To provide such services as may be considered desirable by a Chapter or by the
477   General Assembly.
478    
479   12. To assist in establishing new chapters.
480    
481   13. To serve as the custodian of the Association’s Organizational and Procedural
482   Handbook.
483    
484    
485   C. Of the Immediate Past-President:
486   1. To advise the President and President-Elect on matters of importance to AMAE.
487    
488   2. To establish communication and promote the involvement of other Past           
489   Presidents of AMAE and to apprise the General Assembly of their status, honors,
490   awards and locations.
491    
492   3. To serve on the General Assembly and the Executive Board.
493    
494   4. To perform other duties as may be mutually agreed on with the President.
495    
496    
497   D. Of the Recording Secretary:
498   1. To take and file the minutes of all meetings of the Association, its Executive Board
499   and of the General Assembly.
500    
501   2. To provide the President and Corresponding Secretary of the Association with a
502   typewritten copy of the minutes of all official meetings of the General Assembly
503   no later than seven (7) days after said meeting takes place.
504    
505   3. To pass all records and minutes to his/her successor by no later than January 15.
506    
507   4. To serve on the Executive Board and the General Assembly.
508    
509   5. To sign checks when so required.
510    
511   E. Of the Corresponding Secretary         
512   1. To manage general written and oral communication on behalf of the President as
513   instructed by the President.
514    
515   2. To serve on the Executive Board and General Assembly.
516    
517   F. Of the Treasurer
518   1. To serve as the Association’s auditor-controller.
519    
520   2. To assist the President in the development of a preliminary annual budget for
521   Presentation to the General Assembly for review at its January meeting.
522    
523   3. To monitor the revenue and expenditures of all of the Association’s accounts
524    
525   4. To assure that fiscal actions are in keeping with these bylaws and with the
526   decisions of the General Assembly and to present a written fiscal report at each
527   meeting of the General Assembly.
528    
529   5. To have records available for inspection by the President and General
530   Assembly upon request.
531    
532   6. To serve ex-officio on the Ways and Means Committee.
533    
534   7. To submit a preliminary year-end budget report no later than January 15th of
535  

Each year and submit a final year-end budget report not later than February 15th

536   of  each year.
537    
538   8. To request quarterly fiscal reports from all local chapters chartered by the State        
539   Association, at least one month before the due dates of January 15, April 15, July
540   15, October 15.
541    
542   9. To insure that all financial reports are duly filed with the State and Federal
543   governments (IRS 990 & CT2).
544    
545   10. To approve reimbursement for AMAE officers within fifteen (15) days of receipt
546   of approved reimbursement claims and to keep record of such expenditures.
547    
548   11. To verify that all State Conference financial records and monies are in order
549   as submitted to the Treasurer and report the finding to the General Assembly.
550    
551   12. To serve on the Executive Board and General Assembly.
552    
553   G. Of the Parliamentarian:
554   1. To assist the presiding officer at any officially called meeting of the Board of
555   Directors, General Assembly, and any State Convention/Conference of the
556   Association in matters of Parliamentary procedures.
557    
558   2. To rule on any disputed parliamentary action during the course of any official
559   Association meeting.
560    
561   3. To serve on the Executive Board and the General Assembly.
562    
563   4. To interpret the constitution and Bylaws for the President/chairperson.
564    
565    
566   H. Of the Historian:
567   1. To maintain a written file of AMAE accomplishments.
568    
569   2. To maintain a file of historical matter of importance to AMAE.
570    
571   3. To write the annual report of the Association, in concert with the State President
572   and the Secretaries.
573    
574   4. To transfer all records of the Association in his/her possession by no later than
575   January 15 to the incoming Historian.
576    
577    
578    
579  
ARTICLE IX

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580  
COMMITTEES OF THE GENERAL ASSEMBLY
581    
582   Section 1.  Committees of the General Assembly
583   A. The General Assembly may at its discretion create permanent standing
584   committees as the needs of the Association arise.
585    
586   B. The chairpersons and the members of such committees shall be appointed by the
587   President with the advise of the Executive Board and with concurrence of the
588   General Assembly.
589    
590   C. Committee chairpersons or a designee shall from time-to-time or as requested
591   report on their activities, findings and/or recommendations to the General
592   Assembly and to the Executive Board.
593    
594   Section 2.   Ad hoc and other committees
595   A. The General Assembly and/or the Executive Board may establish ad hoc and
596   other committees as needed.  Such committees are deemed to be temporary and in
597   general do not extend beyond the year in which they are established, but may be
598   re-authorized for an additional year or as needed to complete the assigned charge.
599    
600   B. The chairpersons and the membership of temporary committees and sub-
601   committees are appointed by the body, which establishes the committee in
602   question.
603    
604    
605  
ARTICLE X

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606  
CHAPTERS
607    
608   Section 1. Chapter Membership                  
609   A. Each member may belong to the chapter of his/her choice. If a member changes 
610   residence from the jurisdiction of one chapter to that of another chapter, the member is
611   entitled to all privileges of membership in the latter chapter upon payment of local
612   chapter dues/fees. Members not belonging to chapter are listed as members-at-large.
613    
614   B. A member may maintain membership and voting privileges in two or more chapters,
615   but may only have one vote on the state level.
616    
617   C. A Regular Member, as defined by these by laws, of a chapter must also be a Regular
618   State Member in good standing.
619    
620   Section 2. Governance
621   A. The members of the chapters now established, or which may hereafter be
622   established, shall have power to determine such forms of organization, methods of
623   internal government, and procedures as may be best suited to their respective area
624   and the needs of their membership, subject to the following provisions:
625    
626   B. The chapter shall furnish copies of their constitutions, bylaws, and standing rules and
627   amendments thereto, to the State Recording Secretary of the Association, who shall
628   keep such copies in the official files of the Association. Copies of said bylaws shall
629   be made available to the State Bylaws Committee Chairperson for review and for
630   reporting compliance to the General Assembly.
631    
632   C. Each chapter shall be governed by its own constitution, bylaws and shall set its
633   policies, provided that the chapter constitutions, bylaws and policies are not in conflict
634   with the provisions of these bylaws or the actions of the General Assembly.
635    
636   D. If the chapter is incorporated, such incorporation shall be as a subsidiary and
637   subordinate body of the Association
638    
639   Section 3. Chapter Formation
640    
641   A. Any group of fifteen or more individuals who qualify for Regular Membership of
642   this  Association may apply for a State Charter as a Chapter of this Association.
643   The Association encourages that the Chapters be made up of the various
644   classifications of  membership.  This Association also encourages the formation of
645   special interest affiliate groups within the organization.
646    
647   B. In order to be recognized as a state-affiliated chapter, a chapter must maintain a 
648   minimum of ten (10) Regular Members in good standing. Chapters that do not 
649   meet the above qualifications shall be given provisional status. Chapters will be
650   reviewed annually by the Chapter Charter Evaluation Committee to determine
651   present status and to report to the General Assembly.
652    
653   C. All chartered chapters must submit four quarterly fiscal reports to the State
654   Treasurer by April 15, July 15, October 15, and January 15 in order to comply with
655   State and Federal requirements.
656    
657   D. Procedures for establishment of chapters shall be delineated in the Association’s 
658   Organizational and Procedural Handbook.
659    
660   E. Regular members must join the Association if they wish to join a chapter. They
661   may not join the chapter without dual membership in the local chapter and State
662   AMAE.
663    
664    
665   Section 4. Property and Assets 
666   A. All property, real or personal, and all assets of every kind belonging to any of the
667   several chapters of the Association shall remain the property of such chapters. 
668    
669   B. All legal agreements, unclaimed property of AMAE affiliate, unless otherwise stipulated,
670   shall become the property of the State AMAE when the affiliate undergoes dissolution.
671    
672   C. The Association shall not be liable for any liabilities incurred by local chapters.
673    
674   D. Upon dissolution or termination of this Association, assets remaining in the
675   Association shall be distributed and assigned by the General Assembly to a non-profit
676   organization that qualifies under Federal Exemption 501(c) 3.
677    
678    
679  
ARTICLE XI

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680  
INVOLVEMENT OF THE ASSOCIATION
681    
682    
683   Section 1.   Boundaries of  Responsibility.
684   A. An individual member of the Association can involve only himself/herself in issues
685   and statements without the consent of the area of membership involved.
686    
687   B. A spokesperson for a local chapter can only involve the chapter with the consent of
688   the local Chapter. Such a spokesperson must clearly state that he/she speaks for the
689   local chapter or the Association.
690    
691   C. A spokesperson for the Association can only involve the Association with the consent
692   of the General Assembly or as the representative as delegated by the State President.
693    
694   D. Violation of this section of the Bylaws is cause for termination of membership.
695   Should flagrant, scandalous, shameful, disgraceful, etc., charges be brought against an
696   officer of the Association, the General Assembly shall appoint an ethics committee to
697   investigate the charges and file a report with the General Assembly for proper action.
698    
699    
700  
ARTICLE XII

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701  
STATE CONVENTION AND CONFERENCE
702    
703   There shall be one Annual State General Membership Convention/Conference each
704   year, which shall occur during the Fall season. Other Statewide conferences,
705   conventions, etc. may be called at the discretion of the General Assembly.
706    
707    
708  
ARTICLE XIII

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709  
EXECUTIVE DIRECTOR
710    
711   Section 1. Establishment
712   The General Assembly may establish the position of Executive Director and shall ratify
713   the selection of the individual selected to serve.
714    
715   Section 2.  Supervision
716   The Executive Director shall serve under the direction of the Executive Board. The Board
717   shall establish procedures for hiring, evaluating and dismissal, which shall be approved
718   by the General Assembly.   
719    
720   Section 3. Duties of the Executive Director
721   A. Plan and administer the day-to-day operation of the organization.
722    
723   B. Employ, supervise and evaluate office staff and other subordinate personnel.
724    
725   C. Coordinates membership services, complex programs and activities in accordance
726   with the bylaws, goals, objectives, and operational procedures of the Association.
727    
728   D. Shall see that all Association, State and Federal Report deadlines are met.
729    
730   Section 4. Salaries
731   All staff salaries shall be determined by the General Assembly upon the
732   recommendation of the Executive Board.
733    
734    
735  
ARTICLE XIV

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736  
AMENDMENTS
737    
738   Section 1. Proposals of Amendment     
739   Proposals to amend these bylaws may be submitted by, (a) a Regular Member of the 
740   Association upon submission of a resolution endorsed by two or more other Regular 
741   members or, (b) by an officer of the Association or, (c) by a voting member of the
742   General Assembly. Proposals shall be submitted in writing to the Recording Secretary to
743   be entered into the record then submitted for review and recommendation by the
744   Executive Board. The proposed amendments together with the recommendation of the
745   Executive Board shall then be forwarded to the General Assembly for concurrence. 
746    
747    
748   Section 2. Ratification
749   Upon the concurrence of the General Assembly, a proposal to amend shall be forwarded
750   to all active chapters for ratification.  A two-thirds affirmative vote of the chapters
751   submitting ballots shall be required for incorporation into these bylaws.
752    
753   Section 3. Procedures
754   The chapters shall be allowed a minimum 45 day period within which to consider
755   ratification and to respond as noticed.  In conducting the ratification vote chapters shall
756   employ a recognized democratic process, which is open to members in good standing.
757   The General Assembly may establish additional procedures if needed to insure a fair
758   and efficient ratification process.
759    
760   Section 4. Waiver
761   Any provision of these bylaws not subject to civil authority may be Waived upon a two-
762   thirds (2/3) vote of the General Assembly.  Such vote of the General Assembly is
763   subject to a 15-day minimum notification to each representative prior to meeting at
764   which the vote is to be taken. Approval of a waiver must include a statement of
765   rationale and the effective period of enforcement, such period not to extend beyond
766   the term of the General Assembly approving the waiver.
767    
768   The President of the Association, with the advice of the Executive Board, may
769   temporarily suspend any provision of these bylaws if such action is required to uphold
770   the legal or fiduciary obligations of the Association.  A full report of such suspension
771   and its justification shall be promptly forwarded to the General Assembly for review and
772   comment.
773    
774    
775    
776    
777